Last Updated: Sunday 19 July 2026 22:02:52 PM

Privacy Policy

Effective Date

This Privacy Policy is effective from the date of publication on the Datamine Publishing and Consulting Centre website and remains in force until amended or replaced. The Policy may be updated periodically to reflect changes in applicable laws, technologies, or our publishing and research support services.

1. Introduction

Datamine Publishing and Consulting Centre ("DPCC", "we", "our", or "us") respects the privacy of all individuals who interact with our publishing platform, journals, consulting services, conferences, training programmes, and website.

This Privacy Policy explains how we collect, use, disclose, store, protect, and otherwise process personal information when you use our website, submit manuscripts, participate in peer review, serve on editorial boards, attend our events, request consultancy services, subscribe to our communications, or engage with any of our services.

We are committed to processing personal information lawfully, fairly, transparently, and securely while respecting the privacy rights of all users.

2. Scope of this Policy

This Privacy Policy applies to all personal information collected through:

  • -the DPCC website;
  • -online manuscript submission and peer review systems;
  • -journal publishing activities;
  • -editorial management systems;
  • -consultancy services;
  • -conferences, workshops, and training programmes;
  • -grant management activities;
  • -newsletters and mailing lists;
  • -online forms;
  • -email communications; and
  • -any other digital or physical services provided by DPCC.

3. Information We Collect

Depending on your interaction with us, we may collect different categories of personal information.

Personal Identification Information

This may include:

  • -full name;
  • -title;
  • -institutional affiliation;
  • -department;
  • -postal address;
  • -country;
  • -telephone number;
  • -email address;
  • -ORCID iD;
  • -researcher identifiers;
  • -professional biography;
  • -profile photographs (where voluntarily provided); and
  • -curriculum vitae or résumé.

Academic and Professional Information

Where relevant to publishing or consultancy services, we may collect:

  • -academic qualifications;
  • -institutional positions;
  • -research interests;
  • -publication history;
  • -editorial appointments;
  • -peer review history;
  • -grant information;
  • -conference participation; and
  • -professional memberships.

Manuscript and Research Information

When authors submit manuscripts, we may collect:

  • -manuscript files;
  • -supplementary materials;
  • -datasets;
  • -ethical approval information;
  • -funding details;
  • -conflict of interest disclosures;
  • -author contribution statements;
  • -data availability statements;
  • -reviewer suggestions; and
  • -correspondence relating to the editorial process.

Technical Information

When you visit our website, we may automatically collect:

  • -IP address;
  • -browser type;
  • -operating system;
  • -device information;
  • -referring website;
  • -pages visited;
  • -date and time of access;
  • -browsing behaviour; and
  • -cookie information.

4. How We Collect Information

We collect personal information through various means, including when you:

  • -create an account;
  • -submit a manuscript;
  • -register as a reviewer;
  • -join an editorial board;
  • -register for conferences or workshops;
  • -request consultancy services;
  • -complete online forms;
  • -subscribe to newsletters;
  • -contact us by email or telephone;
  • -participate in surveys; or
  • -browse our website.

Some information is collected automatically through cookies and website analytics technologies.

5. Why We Collect Your Information

We process personal information only where there is a legitimate purpose.

These purposes include:

  • -managing manuscript submissions;
  • -coordinating peer review;
  • -communicating editorial decisions;
  • -publishing accepted articles;
  • -assigning Digital Object Identifiers (DOIs);
  • -verifying authorship;
  • -maintaining publication records;
  • -administering reviewer and editor accounts;
  • -organising conferences and workshops;
  • -delivering consultancy services;
  • -processing payments where applicable;
  • -improving website functionality;
  • -conducting internal reporting;
  • -complying with legal obligations;
  • -preventing fraud and research misconduct; and
  • -improving the quality of our services.

We do not collect personal information for purposes unrelated to our publishing, research, educational, or consultancy activities.

6. Legal Basis for Processing Personal Information

Where applicable, we process personal information on one or more of the following grounds:

  • -your consent;
  • -performance of a contractual relationship;
  • -compliance with legal obligations;
  • -protection of legitimate interests;
  • -performance of tasks carried out in the public interest; or
  • -protection of the integrity of the scholarly publishing process.

7. How We Use Your Information

Personal information may be used to:

  • -process manuscript submissions;
  • -communicate with authors, reviewers, and editors;
  • -administer peer review;
  • -publish scholarly articles;
  • -maintain journal websites;
  • -issue publication certificates;
  • -verify identities;
  • -provide consultancy services;
  • -administer training programmes;
  • -respond to enquiries;
  • -improve website performance;
  • -conduct quality assurance;
  • -compile publication statistics; and
  • -comply with regulatory requirements.

We process only the information necessary for these purposes.

8. Sharing Personal Information

DPCC does not sell, rent, or trade personal information.

Personal information may be shared only where necessary with:

  • -editors;
  • -peer reviewers;
  • -editorial office staff;
  • -publishing partners;
  • -DOI registration agencies (such as Crossref);
  • -indexing and abstracting services;
  • -plagiarism detection services;
  • -payment service providers;
  • -technology providers;
  • -regulatory authorities where legally required; and
  • -other organisations where disclosure is required by law or necessary to protect the integrity of the scholarly record.

Any sharing is limited to the information necessary for the specific purpose.

9. International Data Transfers

As an international scholarly publisher, DPCC may use reputable service providers located outside Uganda for manuscript management, digital preservation, indexing, DOI registration, cloud storage, website hosting, or analytics.

Where personal information is transferred internationally, appropriate safeguards will be implemented to ensure that such information remains protected in accordance with applicable data protection laws and internationally accepted security standards.

10. Data Security

DPCC employs appropriate administrative, technical, and organisational measures to safeguard personal information against:

  • -unauthorised access;
  • -accidental loss;
  • -misuse;
  • -alteration;
  • -disclosure;
  • -destruction; and
  • -cyber threats.

Security measures may include secure servers, encrypted communications, password-protected systems, restricted access controls, regular backups, and ongoing monitoring of our information systems.

While we strive to protect all personal information, no method of electronic transmission or storage can be guaranteed to be completely secure.

11. Data Retention

Personal information is retained only for as long as necessary to fulfil the purposes for which it was collected, comply with legal obligations, preserve the scholarly record, or resolve disputes.

Published scholarly articles, metadata, authorship information, and editorial records may be retained permanently as part of the scientific record.

Other records are retained according to applicable legal, contractual, or operational requirements and are securely deleted or anonymised when no longer required.

12. Your Privacy Rights

Subject to applicable law, you may have the right to:

  • -access your personal information;
  • -request correction of inaccurate information;
  • -request deletion of personal information where appropriate;
  • -restrict certain processing activities;
  • -object to specific processing;
  • -withdraw consent where processing is based on consent;
  • -request a copy of your personal information in an appropriate format; and
  • -lodge a complaint with the relevant data protection authority.

Requests will be considered in accordance with applicable legal obligations and the need to preserve the integrity of the scholarly publishing record.

13. Children's Privacy

DPCC's publishing, consultancy, and research services are intended primarily for researchers, academics, professionals, institutions, and adult users.

We do not knowingly collect personal information from children except where such information forms part of ethically approved research involving minors and appropriate parental or guardian consent has been obtained.

14. Cookies and Similar Technologies

Our website uses cookies and similar technologies to enhance website functionality, improve user experience, maintain security, and analyse website usage.

Further information is available in our separate Cookies Policy.

15. Third-Party Websites

Our website may contain links to external websites operated by publishers, indexing services, universities, funding organisations, or other third parties.

DPCC is not responsible for the privacy practices or content of external websites. Users are encouraged to review the privacy policies of those websites before providing personal information.

16. Changes to this Privacy Policy

We may revise this Privacy Policy periodically to reflect changes in legislation, technology, publishing practices, or organisational requirements.

The updated version will be published on our website together with its effective date.

Continued use of our services after publication of revisions constitutes acceptance of the updated Policy.

17. Contact Us

Questions regarding this Privacy Policy or the processing of personal information may be directed to the Editorial Office of Datamine Publishing and Consulting Centre using the contact details provided on our website.

Requests relating to privacy rights should clearly describe the information concerned to enable us to respond efficiently.

18. Governing Law

This Privacy Policy shall be governed by and interpreted in accordance with the laws of the Republic of Uganda. Where DPCC provides services internationally, we also seek to observe internationally recognised principles of data protection and privacy applicable to scholarly publishing.

19. Policy Review

This Privacy Policy shall be reviewed periodically to ensure continued compliance with evolving legal requirements, technological developments, and international best practices in scholarly publishing, research management, and digital information security.

20. Commitment to Privacy

Datamine Publishing and Consulting Centre is committed to maintaining the trust of authors, reviewers, editors, readers, research participants, institutional partners, and all users of our services. We recognise that responsible stewardship of personal information is fundamental to ethical scholarly publishing. By implementing transparent privacy practices, appropriate security measures, and internationally recognised data protection principles, we strive to create a publishing environment that protects individual privacy while advancing research, innovation, and the dissemination of knowledge for the benefit of society.